Privacy Policy

Humans in Games Ltd
Company Limited by Guarantee (Company No. 16929971)
Registered in England and Wales

Last updated: 06/01/2026

1. Introduction

Humans in Games Ltd ("Humans in Games", "we", "us", or "our") is committed to protecting your privacy and personal data.

This Privacy Policy explains how we collect, use, store, and protect personal data when you:

  • apply for or hold a membership,

  • make a donation,

  • attend our events or programmes,

  • interact with our website or community platforms, or

  • communicate with us.

We operate worldwide and process personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and, where applicable, the EU GDPR.

2. Who We Are (Data Controller)

Humans in Games Ltd is the data controller responsible for your personal data.

Contact for privacy matters:
Email: humansingames@pm.me

3. Who This Policy Applies To

This policy applies to:

  • Members and prospective members

  • Donors

  • Event participants

  • Website visitors

  • Community members (including Discord and social platforms)

Membership is available to individuals aged 16 or over. Where required by law, parental or guardian consent is obtained for members under the legal age of majority in their country of residence.

4. Personal Data We Collect

4.1 Membership and Account Data

  • Name

  • Email address

  • Date of birth (for age verification only)

  • Country of residence

  • Membership type and status

4.2 Payments and Donations

  • Payment reference and transaction IDs

  • Payment status and amounts

We do not store card or bank details. Payments are processed securely by third-party providers.

4.3 Communications

  • Messages sent via contact forms or email

  • Event registrations and attendance records

  • Support requests

4.4 Community Platforms

If you engage with us on third-party platforms (such as Discord or social media), we may process:

  • Usernames or handles

  • Content you choose to share with us

4.5 Website and Technical Data

  • IP address

  • Device and browser information

  • Usage and analytics data

  • Cookies and similar technologies

5. How We Use Personal Data

We use personal data to:

  • Administer memberships and donations

  • Process payments

  • Communicate with members and supporters

  • Organise events and programmes

  • Maintain community safety and safeguarding

  • Improve our website and services

  • Meet legal and regulatory obligations

6. Legal Bases for Processing

We process personal data under the following lawful bases:

  • Contract – to provide membership and related services

  • Consent – for marketing communications and cookies

  • Legitimate interests – for community management, safeguarding, and organisational operations

  • Legal obligation – for accounting, reporting, and compliance

You may withdraw consent at any time where consent is the lawful basis.

7. Children and Young People

Humans in Games allows membership from age 16+.

Members aged 16 or 17 may participate in Humans in Games activities, including online learning, bootcamps, workshops, and educational programmes, subject to the terms of participation and any additional safeguards communicated for those activities.

Where a member is under the legal age of majority in their country:

  • Parental or guardian consent is required for paid memberships, donations, recurring payments, or participation in paid educational programmes

  • Additional care is taken in relation to safeguarding, online learning environments, and community spaces

8. Payments and Third-Party Providers

Payments and donations are processed by third-party providers, including:

  • Stripe

  • PayPal

These providers act as independent data controllers for payment data and process information in accordance with their own privacy policies.

9. Social Media and External Platforms

We maintain a presence on platforms including but not limited to:

  • Discord

  • Instagram

  • YouTube

  • LinkedIn

  • Bluesky

Your interactions with these platforms are governed by their own privacy policies. We are not responsible for how third-party platforms process your data.

10. International Data Transfers

As we operate worldwide, personal data may be transferred outside the UK or EEA.

Where this occurs, we ensure appropriate safeguards are in place, such as:

  • Adequacy decisions

  • Standard contractual clauses

  • Secure, reputable service providers

11. Data Retention

We retain personal data only for as long as necessary:

  • Membership data: for the duration of membership and a reasonable period thereafter

  • Financial records: as required by law

  • Marketing data: until consent is withdrawn

12. Your Data Protection Rights

You have the right to:

  • Access your personal data

  • Request correction or deletion

  • Restrict or object to processing

  • Request data portability

  • Withdraw consent at any time

To exercise your rights, contact us using the details above.

13. Cookies

We use cookies and similar technologies to:

  • Enable website functionality

  • Analyse website usage

  • Improve user experience

A separate Cookies Policy or cookie banner will provide further details and consent options.

14. Security

We take appropriate technical and organisational measures to protect personal data from unauthorised access, loss, or misuse.

15. Complaints

If you are unhappy with how we handle your data, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO).

16. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be published on our website.

17. Contact Us

For questions about this Privacy Policy or your personal data:

Humans in Games Ltd
Email: humansingames@pm.me

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